Administrative Coordinator, IT GCC Site Operations
Gilead Sciences (company site, opens in a new tab)5+ yrsBengaluruHybridDirect career pageEst. 6–11 LPA
Posted 10h ago
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Job description
Structured overview of role & requirements
About This Role
- Coordinate and execute site engagement activities including town halls, leader visits, and employee events under IT Site Lead direction.
- Manage operational logistics for employees and contractors, including onboarding, workspace readiness, and vendor coordination.
- Maintain administrative records, support site purchasing and budget tracking, and provide cross-functional administrative support to local teams.
Minimum Requirements
- Minimum education: High School diploma plus 5 years of relevant administrative/site support experience or Associate Degree with 2 years or Bachelor's degree (details given).
- Experience in coordinating employee engagement activities, meetings, and events in a corporate environment.
- Proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, SharePoint; familiarity with Viva Engage preferred.
- Work Experience Required: At least 5 years administrative coordinator, office operations, site support or related experience.
Ideal Candidate Profile
- Experienced in managing multiple stakeholders and deadlines with minimal supervision in a global, matrixed organization.
- Operationally strong with attention to detail and able to coordinate cross-functional partnerships involving HR, Facilities, IT, and Procurement.
- Skilled at maintaining confidentiality, exercising judgment, and delivering high-quality administrative and engagement support.