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Remote, mid-level generalist EA/operations role in metro attracts many qualified applicants.
Skills are broadly transferable across industries, making background fit relatively flexible.
Explicit five-year minimum, remote experience, and tool proficiencies increase screening rigidity.
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Owns the role of CEO’s cognitive filter by refining inputs, preparing structured meeting agendas, notes, and follow-up actions to enable clear decisions and accountability across Sales, Marketing, HR, Client Success, and Operations.
Builds and maintains operating systems, trackers, SOPs, and performance/sales systems to ensure visibility, clarity, and speed in company-wide execution.
Coordinates cross-functional dependencies and synthesizes complex data and transcripts into concise executive summaries, leveraging AI tools for efficiency.
Bachelor’s degree in Business Administration, Operations Management, Communications, Marketing, or related field.
Minimum 5 years experience in Executive Assistant to CEO/senior executives, Operations Coordinator, Project Manager, or Junior Chief of Staff roles in service, tech, or marketing environments.
Proven ability to work remotely with distributed teams across multiple time zones and cultures.
Proficiency with Google Workspace, project management tools (Trello, Asana, ClickUp, etc.), meeting transcription tools, and AI tools like ChatGPT for document summarization and SOP creation.
Experience supporting a fast-moving founder or CEO, comfortable challenging unclear requests and sending back low-quality work for improvement.
Strong systems thinker who takes extreme ownership of outcomes and thrives in high-velocity, tech-enabled environments focused on growth and continuous improvement.
Background in marketing agencies, SaaS/technology, healthcare, or dental-related sectors and familiarity with sales/partner pipeline tracking and process/playbook development preferred.